The Middleton-Cross Plains Area School District Board of Education follows a policy governance model that creates district policies that govern all District programs, the budget and facilities. The District policies guide the administration and building principals in the creation of administrative and building policies, which explain the day-to-day functioning of the schools.

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The Middleton-Cross Plains Area School District is a common school district providing education to students in grades 4K through 12. The School Board, consisting of nine members, is the governing body of the District. Individual members of the School Board are elected or appointed to their office as provided by state statutes.

The main administrative office of the District is located at:

District Services Center, 7106 South Avenue, Middleton, WI

Several positions within the District constitute local public offices for purposes of the Wisconsin Public Records Law, including the following positions:

• Seats held by individual board members

• Officers of the School Board

• Superintendent 

• District Services Team

• Elementary School Principals

• Middle School Principals

• High School Principals

• Associate Principals

The Superintendent serves as the legal custodian of records for the District, pursuant to Wisconsin Statute 19.33(4).

Members of the public may request access to the public records that are under the supervision of the legal custodian by submitting a request to the custodian during the regular business hours of the District Services Center, which are Monday through Thursday (7:30 a.m. to 4:30 p.m.) and Friday (7:30 a.m. to 4:00 p.m.), except for holidays and such other exceptions as may be established in connection with the school calendar. A request for the District Services Center may also be submitted in writing to the address listed above.

All requests must be reasonably specific as to the subject matter of and time period covered by the request.

All requests will be processed as soon as practicable and without delay. The time it takes the custodian to respond to the request will depend on factors including the nature and extent of the request and the availability of staff and other resources necessary to process the request.

Fee Schedule Applicable To Request For Acess To Public Records

The following fees are authorized to be charged to persons who request to inspect or copy the records of a District authority, to the extent such request is submitted, or responded to, under the Wisconsin Public Records Law:

1. Hard Copies of Records:

• (Black and White) - $0.02 per page, which represents the actual, necessary, and direct cost of reproduction of the record.

• The District may impose a fee upon a requester for the actual time spent by District employees in locating a record, if the cost is $50.00 or more.  In calculating location costs, the District will use the applicable employee's hourly rate for salary and benefits.

• There are no redaction costs.

• Mailing costs are charged at the actual rate.

2. Electronic Copies of Records (includes any electronic records provided by email, PDF, DVD, flash drive, or other electronic format):

• The District may also charge the requester for any equipment required to fill the request (such as, computer disks, DVD, flash drives, etc.) 

3. The District may require prepayment of fees if the total amount exceeds $5.00. If payment is required, the District will calculate the actual cost and charge the requester. If advance payment is required, the District will either invoice the requester for the difference between the estimate and actual cost or refund any overpayment.

Requesters shall make checks for fees payable to the Middleton-Cross Plains Area School District.

No public record may be removed from the office in which it is maintained except by a Board officer or employee in the course of the performance of their duties.

Nothing in this policy shall be construed as preventing a Board member from inspecting in the performance of their official duties any record of this District, except student records and certain portions of personnel records. 

The Superintendent is authorized to develop administrative guidelines to provide for proper compliance with the intent of this policy and the public records law. Policy 8310 Public Records

Special Notice Regarding Records Containing Information That Is Personally Identifiable Pupil Information

A parent, guardian or adult student who, pursuant to applicable state or federal law, wishes to inspect or copy personally-identifiable pupil records maintained by the District should submit such requests to the office of the student’s current building principal, provided that the student in question is still enrolled in the District. Requests for records of former students should be submitted to the District Registrar, except any requests for a copy of an individual’s own high school transcript should be submitted to the High School. For more information regarding student records and accessing pupil records, see the District’s student records policies and the student handbook.